Last updated: 19 July 2026
1. Data controller
The controller of personal data is KaiForge, based in Poręba Żegoty (32-566), Małopolska, Poland. Contact: info@kaiforge.pl, tel. +48 792 465 184.
2. What data we collect
We process data you voluntarily provide when contacting us:
- name or company name,
- e-mail address,
- phone number,
- message content and files attached to a quote request.
Data from the contact form is sent via the website's server to our e-mail inbox (info@kaiforge.pl) and is not stored in a database on the website. Fonts and icons are loaded from our own server.
3. Purpose and legal basis
We process data to answer your enquiry, prepare a quote and fulfil the order. The legal basis is Art. 6(1)(b) and (f) of the GDPR (steps taken at the request of the data subject and the controller's legitimate interest).
4. Retention period
We keep data for the time necessary to handle the enquiry and fulfil the order, and then for the period required by law (e.g. tax regulations) or until an objection is raised.
5. Recipients
Data may be entrusted to entities supporting our business (e.g. couriers, e-mail provider, hosting provider) solely to the extent necessary to provide the service.
6. Your rights
You have the right to access your data, rectify it, erase it, restrict processing, data portability and to object. You also have the right to lodge a complaint with the President of the Personal Data Protection Office (UODO) in Poland.
7. Cookies
The website uses cookies necessary for its proper operation. We may use analytics tools and social media plugins (Facebook, Instagram) which may store their own cookies. You can change cookie settings in your browser.
8. Changes to this policy
We reserve the right to change this policy. The current version is always available on this page.
Note: this is an English translation provided for convenience. In case of differences, the Polish version prevails. The document is a template and should be verified against the actual legal form of the business and the scope of data processed.